GRC Policies

FIMS students are directed to their Student Handbooks for more information on GRC Policies and Procedures.

Borrowing Policy

The GRC primarily serves FIMS graduate students, staff and faculty. You will need your GRC borrowing card to borrow items. External visitors are welcome to use our materials in-house.

Loan Periods

For special circumstance loan requests, please contact:
Marni Harrington, FIMS Librarian (519) 661-2111 ex. 88489 |


  • In-library and Lab C use only
  • Available in the stacks
  • Print collection: monographs, periodicals, serials

Non-Circulating (2-hour maximum):

  • In-library and Lab C use only
  • Available at the service desk
  • 2-hour limit
  • Reserve materials: monographs, print articles, course binders, personal copies, software manuals

In-Class Use

  • For in-class presentations only
  • Available at the service desk
  • AV cabinet key, data projector, & reference tools

Overnight Loan

  • Audiovisual collection: DVDs, videos, CD-ROMs
  • Audiovisual equipment: digital cameras, digital recorders, tape recorders, camcorder package, e-readers, and iPads
  • Audiovisual accessories: computer microphones, headphones, microphone stand, USB drives
  • Games and graphic novel collections

Equipment Loan Policy

The GRC has a collection of audiovisual equipment available for students to
borrow. Please see a GRC staff member at the Service Desk if you would like to borrow a piece of equipment. Bookings for overnight loans can be made in advance. For further information on this subject, a GRC video tutorial is available.

Course Reserve Policy

Course Reserve Requests

Teaching faculty, lecturers and limited-duties instructors may request that high-demand course materials be placed on reserve in the Graduate Resource Centre (GRC) each academic term. Materials available in the collections of either the GRC or Western Libraries* are eligible for course reserve (e.g. books, journal articles and/or audiovisual resources).

** The final location of course reserve material will be determined by the lending library.

Course Reserve Deadline

Requests must be placed no later than ten (10) business days before the first day of the academic term, though earlier submissions are both encouraged and appreciated.

Each time a course is offered, a new course reserve request must be placed. If you are scheduled to teach the same course in two consecutive academic terms, two separate requests are required.

** Course reserve material on loan from Western Libraries will be returned to the lending library the week following the end of term. Instructors who would like course reserve materials retained for an additional term must notify the GRC on or before the course reserve deadline. Failure to notify GRC staff will result in lengthy processing delays.

Late Requests

Requests received after the course reserve deadline, but before the first day of the academic term will be processed, but only after all other submissions are complete.

If no request is received before the first day of the academic term, GRC staff will presume that course reserves are not required and will take no action.

** Late requests are subject to processing delays (often weeks into the academic term) which impede and at times prevent access to course materials. Instructors who submit course reserve requests after the deadline should anticipate a delay of at least two weeks, or ten (10) business days, at minimum.

Course Reserve Submission Process

Send a list of required items to, indicating both the course number and instructor (e.g. LIS 9002, Rubin) in the subject field, as follows:


Export a list of marked items directly from the Shared Libraries Catalogue.

See course reserve guide for detailed instructions.


Provide complete bibliographic citations (including: author(s), title, publication title, volume, issue, date, page numbers, etc.) for each item requested. Where possible, indicate online availability.

e.g. Buckland, Michael. “Information as Thing”. Journal of the American Society for Information Science 42:5 (1991): 331-360. ProQuest. Web. 26 November 2009.

E-mail the list directly to with the course number and instructor indicated in the subject field.

Graduate Resource Centre (GRC) staff make every effort to process course reserve requests quickly and efficiently. With limited staff resources, we rely on our teaching faculty, lecturers and limited-duties instructors to help facilitate the processing of course reserve materials in a timely manner.

Your cooperation in observing the above policy and procedures will help ensure that access to course reserve materials is established and maintained throughout the academic term. Thank you.

Collection Development Policy

The mission of the FIMS Graduate Resource Centre (GRC) is to provide human, print and electronic resources and services necessary to advance the use of information and the use of media and information technologies in the graduate programs of Health Information Science, Media in Journalism and Communication, Library and Information Science, Media Studies and Popular Music and Culture. In addition, the GRC provides the FIMS undergraduate MIT (Media, Information and Technoculture) faculty with resources in support of their teaching needs. For our full collection policy, please see the FIMS – Graduate Resource Centre Collection Development Policy.

Student Group Policy

The Graduate Resource Centre supports all graduate student groups at FIMS. With the approval of the FIMS Librarian, items may go on display and collection boxes may be set up within the GRC on behalf of student groups for short periods of time. Money and ballot collection items are not to be placed in the GRC, and as such, are not the responsibility of GRC staff.